Still using eRoom? Here’s why you need an alternative.

Many organisations still use eRoom. These companies may well have been early adopters of document management and file sharing platforms who have failed to update their systems over the years. Or perhaps they don’t realise there are better options out there. Perhaps they’re afraid of disrupting the way the organisation runs by implementing a new system now after all this time.
However, there are many reasons why companies really ought to seek out a alternative to eRoom.

What’s the problem with eRoom?

One problem with eRoom is that it wasn’t built for complex user set-ups and only offers basic user groups with simple permission sets. Additionally, eRooms deployed on enterprise servers suffer from problems with syncing, caused by flaws in the fundamental architecture of the software.
Aside from the problems with the way the system runs, eRoom also requires hefty initial investment on hardware, software and antivirus as well as eRoom licenses. Ongoing costs include server maintenance and regular software upgrades.
While these may be problems specific to eRoom, there are numerous business problems that eRoom doesn’t begin to solve that its alternatives do.

What should you look for in an alternative to eRoom?

1. A cloud-based platform.

The nature of work is changing. Increasing numbers of companies are opening global offices or working with partners or clients in different offices or cities. Cloud-based systems enable individuals to share files and collaborate from anywhere in the world. Information and files are not stored on shared drives, laptops or inboxes, siloed and difficult to access. Instead, files can be securely accessed from any device anywhere in the world by any user with the correct permissions.

2. A web-based application.

Rather than having to install software on individual machines which requires regular manual updates to keep things running smoothly, web-based platforms require no installation or set-up read more.